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YWCA Careers

YWCA Careers

         

Be the Change You Want to See

Since 1914, the YWCA Tulsa has been committed to empowering women and eliminating racism. So when it comes to our team, we work to recruit people who share our passions, who have fresh ideas, experience, talent and a strong desire to serve. Learn more about our culture.

If you want to contribute meaningful work at one of the leading nonprofits in the region, consider coming to work for the YWCA. Full-time employees receive a generous benefits package.

Click here to print our employment application.

 

Current Openings   

Full Time

Part Time

Internships


Full Time

Director of Immigrant and Refugee Program

Position Description: Under the direction of the Chief Executive Officer and as a key member of the YWCA director’s team, the Director of Immigrant and Refugee program is responsible for providing leadership in developing and executing human resources strategy to support the achievement of the organization’s overall success and its business and financial objectives, with a particular commitment to being an accredited immigration agency that is known for affordable and excellent best practices for immigrant and refugee programming. Major areas of responsibility include organizational and performance management, stewardship of agency resources, and commitment to immigrant integration into their new community.

  • Plan, implement, direct, and evaluate the YWCA Tulsa’s Immigrant and Refugee Programs strategies to support the achievement of the organization’s overall success and its business and financial objectives.
  • Participate in the development and implementation of major organizational processes, such as strategic planning, budgeting, and program development/evaluation/outcomes.  Assure that programs are in compliance with federal and contract requirements. 
  • Ability to work across diverse communities and build strong partnerships, with experience in community organizing and working across public and private sectors.
  • Contribute to program development and grant proposal development, advising managers and grant-writing staff on the clarity of our outcomes and the evaluation component of new initiatives and proposals.
  • Develop initiatives designed to build and foster an organizational culture of inclusion, empowerment, excellence, respect, boldness.
  • Establish relationships throughout the organization with management and employees in order to build effective partnerships that strengthen and feed into other YWCA programs.
  • In partnership with the Information Technology unit, develop data tracking systems so that managers/staff are readily able to identify and highlight trends and critical issues.
  • Provide effective leadership on issues impacting immigrants and refugees. Ensure that policies and programs at YWCA address existing and emerging needs of immigrant and refugee communities and ensure the equitable inclusion of immigrants and refugees.
  • Oversee leadership development and training opportunities for YWCA Tulsa I&R employees to encourage continual professional development and maintain and or acquire program accreditation in compliance with immigration and other professional disciplines with the goal of developing the most effective team possible.
  • Develop and oversee organizational policies and procedures as a means of ensuring transparent and open communication with employees, supporting supervisors in the effective management of their people, and protecting the organization.  

Required Qualifications

  • Ability to manage, assign, delegate responsibilities, and to accomplish the desired results both through individual work and through department staff.
  • A strong track record as an implementer with excellent organization skills who thrives on managing a variety of key initiatives concurrently. 
  • Managing funds and budgeting is critical, as well as the ability to analyze financial information.
  • Ability to manage Federal and State grants.
  • Effective oral and written communication skills, especially as required in preparing and making presentations, working with various committees, and interacting with diverse groups of internal and external contacts.
  • Excellent interpersonal skills in working with personnel and stakeholders at all organization levels.
  • Bilingual in Spanish, Burmese, or other languages helpful.  

Education/Experience

  • Bachelor’s degree required with a minimum of three years of experience in nonprofit administration. Master’s degree preferred.
  • A minimum of five years of supervisory experience is required. 
  • Basic to intermediate computer proficiency in Microsoft Office products and project management software.
  • A minimum of three-years experience working directly with immigrants and refugee diverse populations in social services, immigration and refugee resettlement is required.    

Please print and complete the online employment application and email the completed application, cover letter and resume with "Director of Immigrant and Refugee Program" in the subject line to hr@ywcatulsa.org. No phone calls, please. Applications are due Friday, April 3, 2015.

 

Development Coordinator

The Development Coordinator is responsible for supporting all revenue and communication functions of YWCA Tulsa. This includes special event planning, donor and vendor relations, financial administration, and information management through various databases.

Principal Responsibilities and Duties

Wine, Women, and Shoes

  • Provide exceptional customer service to YWCA Tulsa donors, volunteers, and constituents.
  • Manage all vendor relationships, ensuring the timely execution of contracts, deliverables, reports, and follow up.
  • With volunteer support, plan and manage programmatic functions of the event to include the fashion show, script, stage management, etc.
  • With support from WWS representatives, cultivate, solicit, and steward unique retailer and vintner partnerships.
  • With support from the Volunteer Coordinator, recruit, train, and place event volunteers; assist Director of Communication & Development with planning committee management.
  • In conjunction with the Communications Manager, provide input into marketing collateral design and public relations planning.
  • Lead the Communications and Development Team in coordinating all day-of activities to include live ask, live and silent auctions, raffle, check-in, etc .
  • Manage guest list and seating chart.
  • Assist in managing and administering sponsor benefits, drafting sponsorship materials, prospecting, and return-on-investment reporting.
  • Serve as subject-matter-expert on all related event software.
  • Provide additional fundraising support to Director of Communications & Development as requested.

Girls on the Run 5K

  • Provide exceptional customer service to YWCA Tulsa donors, volunteers, and constituents.
  • Assist in managing and administering sponsor benefits, drafting sponsorship materials, prospecting, and return-on-investment reporting.
  • Support team recruitment and retention by helping to draft presentation materials, deliver collateral to volunteers and Captains, and, when needed, by making community and corporate presentations.
  • Assist in the planning and execution of all ancillary fundraising projects, kickoffs, and/or special meetings and events regarding team recruitment and retention.
  • Manage, promote, and execute Girls on the Run 5K Scholarship program.
  • With volunteer support, manage all data created through registrations and fundraising transactions, including event-day registration activities.
  • Serve as subject-matter-expert on all related event software.
  • Provide additional fundraising support to Director of Communications & Development as requested.

Database management

  • Serve as subject-matter-expert on all donor software platforms, namely Daxko.
  • Enter all event donations, general donations, honorariums, memorials, sponsorships, in-kind gifts and other sources of revenue into the Daxko database.
  • Generate “special” (non-template) donor acknowledgements and thank you letters as needed.
  • Prepare reports for eNewsletters, mailing lists, or other special data requests.
  • Provide administrative and clerical support for the Communications and Development team.
  • Provide logistic support to other special events as needed.
  • The duties in this job description represent the major functions of this position but are not intended to be all-inclusive.

Required Qualifications

  • Must be a passionate advocate for the mission, values and goals of the YWCA Tulsa.
  • Excellent attention to detail – able to catch the smallest typo and remember countless names. 
  • Excellent large-scale project planning skills.
  • A people person who is able to say “no” while still maintaining positive relationships.
  • Superior communication skills – verbal, written, and web-based.
  • Ability to perform multiple tasks in a fast-paced environment. 
  • Ability to effectively work with and organize volunteers.
  • Loves to work on a team, but is capable of working with minimal supervision.
  • Strong administrative skills.
  • Advanced computer skills (Microsoft Office with heavy use of Word, Outlook, and Excel)
  • Strong commitment to learning, growth, and continuous improvement. 
  • Organized, flexible, and able to work independently and with a team.
  • Ability to alleviate and/or mitigate conflict.

Education/Experience

  • Must have past experience with large-scale project planning or event planning.
  • Fundraising experience preferred, but could be substituted with experience in sales, marketing, or event planning.
  • 4-Year bachelor degree preferred.
  • Experience in all forms of communication – written, verbal, web, social media.

Please print and complete the online application employment form. Email the completed application form and your resume to hr@ywcatulsa.org and include "Development Coordinator" in the subject line of the email. Applications are due by Friday, March 20, 2015. No phone calls please.  

Head Lifeguard/Coordinator

Position Description:  Assist with the day-to-day operations of the aquatics area and program, and ensure patron safety and protect lives.  This position is full-time with excellent benefits! We are willing to train the right candidate.

  • Create monthly lifeguard schedules and keep lifeguarding staff up to date with any shift changes or substitutions.
  • Cover lifeguard duties or swim lessons during open hours as necessary.
  • Maintain supply inventory.
  • Data entry as required to keep track of pool and class attendance.
  • Oversee customer service, patron safety, equipment check-out, equipment maintenance and routine cleaning and upkeep of the aquatics area.
  • Monitor activities in and near the water through patron surveillance.
  • Prevent injuries by minimizing or eliminating hazardous situations or behaviors.
  • Provide emergency care and treatment as required until the arrival of EMSA. 
  • Enforce facility rules and regulations and educate patrons about them.
  • Recognize and respond professionally, prudently and quickly during an emergency situation.
  • Administer first aid and CPR or use an AED in an emergency and, if trained, administer emergency oxygen when necessary.
  • Work as a team with other lifeguards, facility staff, and management.
  • Conduct Cl and pH chemical testing at the beginning of the shift and record results.
  • Assists in control of water quality, operation of pool filtration systems, and water quality testing (e.g. backwashing, draining, etc.)
  • Report any and all maintenance problems to the supervisor promptly.
  • Work shifts include morning, afternoon, evening, and weekend hours. Some required holidays. 
  • The duties in this job description represent the major functions but are not intended to be all-inclusive. 

Required Qualifications

  • Possess mature judgment and sound decision-making skills.
  • Maintain a high standard of customer service.
  • Display a positive attitude.
  • Present a professional appearance and attitude.
  • Willingness to perform life saving techniques, CPR and First Aid procedures in emergency situations.
  • Lifeguarding, CPR for the Professional Rescuer, First Aid Certifications preferred.
  • Pool Operators Permit and Water Safety Instructor Certification are preferred.
  • Ability to test and adjust pool water to ensure the proper chemical balance as well as the safety of the swimmers.
  • Basic computer skills in Microsoft Office Suite.  

Education/Experience

  • High School diploma or GED (must be 18 years of age or older).
  • Experience working as a lifeguard, teaching swim lessons and performing pool management, or any equivalent demonstration of training or experience.
  • Knowledge of life saving techniques.
  • Customer service experience helpful.
  • Must be available to work evenings, weekends, and some holidays. 

Please print and complete the online employment application and email the completed application and resume with "Head Lifeguard/Coordinator" in the subject line to hr@ywcatulsa.org.

 

Immigration Case Worker

Position Description:  Responsible for providing immigration case work for immigration family type applications, maintain best practive immigration application preparation standards; work under the supervision of an immigration attorney.

  • Provide consultation and assist clients with immigration cases; prepare case file; mail completed casework; complete technical reviews of immigration applications and translated documents.
  • Assist agency naturalization program by providng clients with N-400 application assistance, collect data as needed for grant reporting requirements.
  • Anticipate and respond to immigration case deadlines.
  • Assist immigration manager with marketing efforts including, but not limited to, speaking at citizenship classes to prmote naturalization.
  • Responsible for accurate documentation and recordkeeping of client cases and other agency reporting requirements.
  • Provide professional translations and other interpreting services for clients.
  • Assist clients with FBI fingerprint background checks as needed.
  • Assist clients with passport photos and notary services as needed.
  • Adhere to strict confidentiality standards as related to immigration work and agency policy.
  • Attend trainings related to job responsibilities, and participate in YWCA functions as needed.

Required Qualifications

  • Ability to relate to people of all ages, races, socio-economic backgrounds, and cultures.  
  • Fluent in English and Spanish.
  • At least one year family-based immigration experience.  
  • Excellent attention to detail and exceptional organizational skills.
  • The duties of this position are normally performed in an environmentally controlled and comfortable office environment.   

Education/Experience

  • Associate's degree required; bachelor's degree preferred.
  • Basic to intermediate computer skills (Microsoft Office 2007 - Word, Excel, and Outlook); experience in immigration software a plus.
  • Legal background a plus.  
  • Previous work with immigrants and refugees a plus.  

Please print and complete the online employment application and email the completed application and resume with "Immigration Case Worker" in the subject line to hr@ywcatulsa.org.  

 

Volunteer Coordinator

Position Description: This position manages volunteer resources to assist in the delivery of YWCA Tulsa's programs, services, and events.  This includes directly managing volunteers, and providing guidance, support, resources and tools to to staff who utilize volunteers.  The position reports to the Director of HR and works with other members of the Leadership Team in the implementation of the volunteer program.  This is a new program; therefore, the responsibilities and duties detailed below will likely change and/or expand as the program develops.  

  • Create volunteer program materials (policies and procedures, applications, volunteer agreemnts, orientation handbooks) based on best practices.
  • Liaise with departments within YWCA Tulsa to understand how they work, develop partnerships and assess the need for volunteers to enhance program/service delivery.
  • Seek out appropriate volunteering opportunities and develop volunteer job descriptions based on the needs of the programs and departments.  
  • Engage in community outreach and cultivate relationships with potential partners to create a volunteer pool.
  • Develop and implement goals and objectives for the volunteer program which reflect the mission of the organization.
  • Train staff to work effective and cooperatively with volunteers.
  • Coordinate screening of potential volunteers, including but not limited to reviewing applications, conducting interviews, performing background checks, etc.
  • Orient volunteers to increase their understanding of YWCA Tulsa, its clients, members, and services.
  • Match volunteers to organizational needs and opportunities.
  • Develop and maintain volunteer database to track volunteer statistics.  
  • Plan and implement formal and informal volunteer recognition activities to recognize the contributions of volunteers to the organizations.
  • Required to transport themselves to and from special events and volunteer engagements with mileage reimbursement.
  • The duties represent the major functions but are not intended to be all-inclusive, and other duties as required may be assigned by management.

Required Qualifications

  • Knowledge of volunteerism and volunteer management best practices.
  • The ability to communicate with, supervise and empower volunteers to be effective in their roles.
  • The ability to work cooperatively with different types of personal personalities and organizations.  
  • The ability to avoid and/or alleviate conflict.
  • Must be organized and flexible.
  • Multi-lingual preferred.
  • Must have initiative, creativity, and give attention to details.
  • Must have the abililty to regularly work evenings and weekends with flexibile scheduling.  Exhibits regular and punctual attendance.
  • Excellent customer service and written and verbal communication skills.
  • Be an advocate for the mission, vlaues, and goals of YWCA Tulsa. 

Education/Experience

  • Bachelor's degree in social service-related field or equivalent combination of education and experience.
  • 1-3 years of supervisor or management experience.
  • Proven experience in administrative skills, including planning, organization, and time management.
  • Intermediate or advanced computer skills are required (Microsoft Office site and volunteer databases).  

Please print and complete the online employment application. Email the completed application and resume with "Volunteer Coordinator" in the subject line to hr@ywcatulsa.org.  

 

Office Manager

Position Description: Office Manager must demonstrate managerial skills in handling a variety of administrative and executive support related tasks for the CEO, Board of Directors and Directors on a day-to-day basis.  

Principal Responsibilities and Duties

Administrative
  • Provide administrative support to the CEO, Administration Management Team, Board of Directors, and Advisory Board using good judgment and confidentiality. 
  • Prepare board communications including meeting reminders, agendas, packets, and rosters. Represent the organization and staff to all audiences in all forms of communication in a professional and diplomatic manner.  All communications will be accurate and precise. 
  • Distribute staff meeting and management team agendas.  Assist in the preparation of reports, presentations and various letters for mailing for the Administration Management Team. Maintain agency calendar and schedules.    
  • Coordinate internal and external meetings, conferences, travel and other events as requested, including arranging for necessary materials, food, beverages, and audio visual needs.
  • Assist with special events as needed (i.e. Wine, Women & Shoes; United Way Day of Caring, Benefits Enrollment Meetings, etc.).
  • Assist the Communications and Development department with the creation of the daily donation log, the printing of acknowledgement letters, and regular and mass mailings.
  • Act as the central repository for organizational records and operating documents and ensure the destruction of documents in accordance with the records retention policy.
  • Support additional administrative needs of the office (e.g. answering telephones, distributing incoming mail, interoffice mail pickup and delivery, preparing and distributing phone listings, ordering supplies etc.)

Human Resources

  • Process all new hire paperwork, including background checks and master employee census, and conduct new hire orientations as needed.    
  • Maintain all personnel files, employee medical records, and I-9 files in accordance with state and federal requirements.    
  • Audit benefits enrollment changes on a quarterly basis to support HR and Finance. 
  • Required to transport themselves to and from meetings and pick up supplies. 

Required Qualifications:

  • Highly organized, attention to detail, effective time management skills, strong follow through.  Ability to lead projects, multi-task and work with minimal supervision, and consistently meet deadlines. Shows initiative in all aspects of the job.
  • High level of professionalism and confidentiality while remaining flexible, proactive, and resourceful in meeting the daily responsibilities of the position. 
  • Strong customer service skills, interpersonal skills and team player.  Presents a positive attitude, flexibility and adaptability in our fast-paced environment.
  • Ability to analyze complex problems and identify practical and creative solutions. Be able to gather information, make decisions in a timely manner, and communicate findings in most efficient manner.
  • Working knowledge of mail processes (postage machines, Federal Express, UPS).

Education/Experience:

  • Three to five years of administrative/office management experience required.
  • One to two years of human resources office experience required.
  • Associate’s degree in secretarial science, business administration, or a related discipline desired.
  • Proficient IT skills, including word processing, spreadsheets, and use of various databases. Intermediate knowledge of relevant software such as MS Office (Word, Excel, Outlook, and PowerPoint). Experience using donor databases desired.
  • Bilingual in Spanish helpful.
  • Notary Public helpful.
Please print and complete the online employment application. Email the completed application and resume with "Office Manager" in the subject line to hr@ywcatulsa.org. Applications are due April 1, 2015. No phone calls please.

 

Part Time

ELL Civics Instructor (PT)

Position Description: Responsible for teaching curriculum plans to assist immigrants and refugees in achieving linguistic and citizenship competency to pass naturalization exam.

  • Instruct immigrant and refugee students using best practice ESL methods and materials to increase students’ functional language competency, and to reach students’ educational and other goals. 
  • Maintain excellent student records including attendance, pre-, mid-, and post-tests, student/class outcomes, and submit data as per Language Services Procedures in a timely manner.
  • Adhere to government grant requirements.
  • Instruct immigrant and refugee legal permanent residents using civics and citizenship curriculum to increase students’ knowledge of the naturalization process to become US citizens, and promote civic and community engagement.
  • Plan and implement lessons and activities appropriate to the type and level of class being taught, whether English language, pre-GED, or Project Citizenship.
  • Substitute for other teachers when necessary depending on availability.
  • Attend required Language Services departmental meetings as requested.
  • Engage in a minimum of 15 hours of professional development during the fiscal year.
  • Participate in YWCA functions as needed and requested by the Director.
  • Comply with all YWCA policies and procedures.
  • The duties in this job description represent the major functions but are not intended to be all-inclusive.  

Required Qualifications:

  • Ability to fluently speak, read, and write English, and another language preferred.
  • Effective oral and written communication skills, especially as required in preparing lessons and working and interacting with diverse groups of students, internal and external contacts.
  • Excellent organizational skills.
  • Must be an advocate for the mission, values, and goals of YWCA Tulsa.
  • Work effectively with all employees and members of all races, religions, sexes, national origins, ages, sexual orientations, gender identities, and gender expressions; and without regard to disability status, genetic information, marital status, status as a covered veteran, or any other legally protected status, as well as socioeconomic backgrounds.
  • Work on skills that can help communicate his/her point to an audience belonging to a completely different identity and/or background.  These differences can be identity-based, geographical, ethical, political, or historical.
  • Openness to engaging conflict in a positive and proactive manner with the goals of finding solutions, producing change, and bringing together opposing parties.
  • Strong commitment to learning, growth, and continuous improvement.
  • Current Oklahoma Driver’s License and current insurance verification.  

Education/Experience:

  • Bachelor degree with TESL certificate and Oklahoma or other current Certified teaching certificate.
  • Two teaching years’ experience required.
  • Teaching Civics and US history and/or naturalization process preferred.

Please print and complete the online employment application. Email the completed application and resume with "ELL Civics Instructor" in the subject line to hr@ywcatulsa.org. Applications accepted on a rolling basis..

 

Swim Instructors (PT)

Come be a part of the YWCA Tulsa team as a part-time swim instructor. Red Cross Water Safety Instructor certification required; bilingual in Spanish preferred.  

Please print and complete the online employment application and email the completed application and resume with Swim Instructor in the subject line to hr@ywcatulsa.org.

 

Lifeguards (PT)

YWCA Tulsa is looking for dedicated, indoor, part-time lifeguards at its two locations! Flexible schedules with the potential to work 10 to 20+ hours a week--afternoon and evening shifts available. Gym membership included. Pay based on experience. American Red Cross Lifeguard certification required; WSI certification and bilingual in Spanish a plus. 

Please print and complete the online employment application and email the completed application and resume with "Lifeguard" in the subject line to hr@ywcatulsa.org.

 

Drop-In Child Care Attendants (PT)

The YWCA Tulsa needs you!  We are looking for part-time child care attendants for children whose parents who are participants in our fitness programs. Children range in age from 6 weeks through 8 years. Gym membership included. Schedules may vary including some evening and weekends.

Please print and complete the online employment application and email the completed application and resume with "Drop-In Child Care Attendant" in the subject line to hr@ywcatulsa.org.

 

Fitness Center Attendants (PT)

Join the Health & Wellness team at YWCA Tulsa! Duties include maintaining the facility and equipment, welcoming members, and leading tours. Shifts include opening and weekends. Multiple positions available.

Please print and complete the online employment application and email the completed application and resume with "Fitness Center Attendant" in the subject line to hr@ywcatulsa.org.

 

Internships

Summer Mission Impact internship

YWCA Tulsa is seeking undergraduate or graduate students for summer internships in our Mission Impact department, which oversees our racial justice, women’s empowerment, and public policy work. Students will work 25-40 hours per week, based on availability, at the YWCA Midtown Center. Internships begin on or near Tuesday, May 26, and run for three months.
 
This internship will involve research and analysis in the areas of racial justice and women’s economic empowerment, especially immigrants’ rights, criminal justice reform, and the wealth gap. Interns will also be responsible for some project management and meeting and event coordination.
 
We are looking for highly-motivated students with strong writing and research skills, a sharp analysis of race, gender, and identity, and a demonstrated interest in social justice. The ideal candidate has a deep commitment to personal growth and learning and is highly curious and inquisitive about new subjects.
 
Students should have completed at least four semesters of course work. The internship will primarily be office-based but could include occasional attendance at meetings in Tulsa or Oklahoma City. While this is an unpaid internship, we are happy to cooperate with an institution's requirements for academic credit.
 
To apply, email a resume and cover letter with "Summer intern" in the subject line to hr@ywcatulsa.org by Friday, April 17. No calls, please.
 

The YWCA is committed to:

  • Providing equal employment opportunity to those qualified.
  • Recruiting and hiring people in all job classifications without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity and gender expression, genetic information, marital status, amnesty, status as a covered veteran, or any other characteristic protected by law.

Learn more about our culture here.